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Preaward
What are the roles of the Office of Sponsored Programs, the Office of Advancement and the Corporate and Foundation Relations?
Requests for support to government agencies, corporations and foundations are most likely to be funded, if the applications respond to RFPs, program interests and/or the specific guidelines set forth by the funding entity accurately and completely. University faculty and administrators should seek the assistance of the Office of Sponsored Programs, the Office of Advancement and the Corporate and Foundation Relations. These offices work collaboratively.
The Office of Sponsored Programs
- Assures that all applications to government funding agencies and all philanthropic funders comply with the policies of the University as they relate to issues of:
- budgetary compliance;
- intellectual property;
- regulatory compliance;
- Reviews the solicitation and funding announcement to verify that the proposal is compliant with the sponsor’s and the University’s guidelines;
- Is solely responsible for all parts of the submission process to government agencies and therefore should be the first point of contact;
- Assists faculty in their applications to federal, state, and local government funding agencies, i.e., the non-philanthropic funders;
- Assists in locating information for a particular program or sponsor;
- Assists in the submission of electronic applications, almost always required by government agencies; (Please contact OSP as soon as possible to verify that the University is registered for electronic submission with the particular federal agency. OSP will submit an electronic application for a faculty member).
- Collaborates with the Office of Advancement and the Corporate and Foundation Relations on philanthropic grants, most particularly ones to corporations and foundations that require a program report and/or a budget reconciliation and with proposals that may contain budgetary, intellectual property or research regulatory compliance issues.
The Office of Advancement and Corporate and Foundation Relations
- Assists faculty with all steps of the proposal submission process to corporate, foundation and association sponsors; i.e., Philanthropic Funders, as they relate to:
- guideline requirements;
- prospect research;
- development of proposal (marketing);
- writing, editing;
- Is solely responsible for clearance to approach all corporations, foundations and associations, university-wide and therefore should be the first point of contact;
- Manages proposal submissions for those philanthropies that restrict the number of proposals that may be received from an institution during the calendar or fiscal year; (Many accept multiple submissions. CFR works to increase the likelihood of success for all).
- Has knowledge of pending major grants/gifts that may be jeopardized by an unsolicited proposal;
- Identifies corporations and foundations for faculty and administrators that have interests in university programs and projects;
- Assists with editing, budget preparation (in cooperation with OSP when appropriate, and other details of proposal submission); and
- Establishes relationships with corporations and foundations in an effort to advance university goals.
The Collaboration: OSP, Office of Advancement, and Corporate and Foundation Relations
- Work together to advance the goals of faculty and administrators in the arena of philanthropic grants/gifts from corporations and foundations;
- Assist faculty in the proposal preparation process when an award may require the submission of a program report and/or a budget reconciliation. (Such an award will require an OSP account);
- Refer faculty to one or the other office depending on the funding need.
- Identify the proper cost center at the time of award.
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