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FAQs - Postaward
What is the definition of a Sponsored Program?
A Sponsored Program is any externally funded grant, contract or cooperative agreement in which the sponsor requires financial reporting, invoicing or auditing. All government awards are considered Sponsored Programs as well as many corporate and foundation awards. If you have difficulty in interpreting whether an award is a gift or a Sponsored Program, please contact OSP.
Which award documents must OSP review and sign?
OSP must sign award documents if the sponsor requires financial reporting, invoicing or auditing. OSP is the "business office" or the "authorized institutional representative."
What do I do with checks received in my department?
Checks received in a department as payment for sponsored projects should be hand carried to OSP or to the Sponsored Accounting Office (SAO). Please include any documentation or notes received from the sponsor that indicate the sponsor's account number.
How do I know if OSP has set up an account for my grant?
When a new award is set up in the University's financial system, OSP will send a Sponsored Programs Action Notice (SPAN) to the Principal Investigator (PI) and Department Administrator. A copy of the sponsor's award letter will accompany the SPAN. If a PI receives a SPAN, his or her account is active and expenses can be charged to that account even if the account has a $0 budget.
Why does the SPAN appear to have too little indirect costs?
The SPAN shows the detailed budget that was approved by the sponsor. The SPAN budget may be confusing because the indirect cost amount cannot always be calculated simply by multiplying the direct cost base by the indirect cost percentage. This is because most proposals contain excluded budget items listed previously. If you have questions on the SPAN calculation, please refer to the proposal budget to verify that the calculation is correct. Additional questions should be directed to the OSP Administrator assigned to your department.
What is the balance on my RX account?
How can I obtain electronic access to view my account budgets?
Am I permitted to rebudget funds on my project?
Sponsors differ in their flexibility to rebudget funds. For example, government sponsors typically permit flexibility in rebudgeting as long as the rebudget does not represent a change in scope. Foundation and corporate sponsors may permit rebudgeting of 10% of total costs or 10% of a particular budget line. Click here to send an electronic Request for Rebudget to the Office of Sponsored Programs .
How do I apply for a no-cost extension?
A no-cost extension is an extension of time beyond the current project period's end date in order to complete the scope of work on the project. Click here to submit an electronic Request for a No-Cost Extension to the Office of Sponsored Programs .
Who can I contact with questions concerning my Funded Research Incentive Program GD account?
You can contact Mary Schmiedel, Director, Office of Sponsored Programs at 7-3911.
How do I charge expenses or transfer expenses to an RX cost center?
Expenses are charges to an RX cost center in the same manner that you would charge expenses to your department's cost centers. RX centers differ only in the method in which non-payroll expenses are transferred on to or off of the account. Non-payroll transfers must be done using a Cost Transfer Form. Journal Vouchers cannot be used to transfer non-payroll expenses on RX centers. Additional guidance may be found at the Sponsored Accounting Office's website. |
