Financial Affairs  » Accounts Payable

Georgetown University's Accounts Payable department has the responsibility for processing payments for services, expenses and goods which have been rendered on behalf of the University.

Accounts Payable Contacts

Accounts Payable Policies & Forms

Areas of Responsibilities

Each analyst in Accounts Payable has responsibility for certain purchase order vendors and departmental EVs (Expense Vouchers).

For purchase order invoice processing (PO) vendor responsibilities are for the most part assigned by letters of the alphabet (some specific vendors can be assigned to an analyst even though that analyst may not handle that particular letter of the alphabet). An analyst receives responsibility for certain letters and then will handle processing for all vendors who's company name begins with their assigned letters. For example: One analyst could be responsible for the letters A, D, and M. This analyst would therefore process all invoices for vendors with names beginning with the letters A, D, and M. Vendors such as Apple Computer,  Dell Computer, and Maryland Office Interiors.

Expense vouchers (EV) are primarily assigned based on the first digit of the 4-digit home department code. For example, An analyst might be assigned to handle EVs for
Facilities - "7xxx" (e.g., GX7000000).

Vendor
Initials            Analyst                Extension

All payments on Expense Vouchers, Travel Reimbursements requests for Non University individuals, Petty Cash requests, Library Payments.
*For payment types not listed, please contact the Help Desk at 687-4848 or email to faservice@georgetown.edu

Revised: February 17, 2009.