of the Receipt of Goods and Services to Accounts Payable
is the policy of the University to decentralize receiving. This
places an obligation for follow-up on the departmental budget
center administrators. Whenever possible, the Purchasing &
Contracts Department will specify delivery destination to a
particular office or location.
of Part of an Order
Of Quantity Greater Than Ordered
is the policy of the University not to accept damaged material
and to promptly report overages, shortages and incorrect delivery.
Upon receipt of materials, either from internal delivery or
direct from suppliers, departments should check the contents
of shipments immediately for conformity with the packing slips
and their outstanding requisitions.
When damaged material
is detected while the carrier is present the bill of lading
or receiving document should not be signed and the Purchasing
& Contracts Department notified at once. The material
should be returned via the carrier.
damage is not discovered until the package is opened and after
the carrier is gone, the facts should be reported to the Purchasing
& Contracts Department immediately and the material should
be kept as is until the claim inspection has been made. No material
should be returned to a supplier without Purchasing & Contracts