1095 User Involvement

1095. User Involvement
	For service agreements the Departments may select the vendor of their choice unless a valid "umbrella" agreement for such services is in place between the University and a specified vendor. Information on existing umbrella agreements is available through the applicable Contracts Office.
	Departments are generally responsible for preliminary negotiations with selected vendors as to the reimbursement to be paid under the contract. Departments are responsible for researching market rates for the type of service sought, soliciting and comparing pricing proposals, where applicable, from more than one potential vendor and for ensuring that the final contract price is reasonable. The Department will assist the Contract Office in negotiations with the Vendor.
	Departments wishing to purchase equipment and supplies should follow standard purchasing polices and procedures. Contracts are not necessary for the purchase of equipment and supplies unless such purchase is so complex or lengthy as to warrant a formal written contract or where a warranty or agreement for services is coupled with the purchase. The Hospital and University Purchasing Offices can provide assistance in obtaining pricing quotes and determining whether a contract is necessary.