All contract files
will be maintained in the applicable University or Medical
Center Contracts Office. Copies of contracts and/or supporting
documentation shall be provided to departments upon request.
Each file shall include a record of each step of the contract
process and the date it took place.
All active contracts
are maintained on-site. Contracts which have expired or been
terminated are kept on-site for a period of two (2) years
and are then moved to off-site storage. Contract files are
maintained off-site for approximately five (5) years.