Purchasing & Contracts >> P&C
Table of Contents >> Before
You Purchase >> Selection
of Item >> Competitive Sealed Bidding
Competitive Sealed Bidding
Sealed Bidding is a method of contractor selection, which
includes the following elements:
1. Issuance of
a written Invitation to Bid containing or incorporating by
reference the specifications and contractual terms and conditions
applicable to the purchase. Unless Georgetown University has
provided for pre-qualification of bidders, the Invitation
to Bid shall include a statement of any requisite qualifications
of potential contractors. When it is impractical to prepare
initially a purchase description to support an award based
on prices, a solicitation may be issued requesting the submission
of un-priced offers to be followed by an Invitation to Bid
limited to those bidders whose offers have been qualified
under the criteria set forth in the first solicitation.
2. A Georgetown
University notice of the Invitation to Bid may be posted in
a newspaper of wide circulation. In addition, the Purchasing
& Contracts Department or a designated representative
may solicit bids directly from potential vendors only.
Evaluation of bids based upon the requirements set forth in
the invitation, which may include special qualifications of
potential vendors, life cycle costing, value analysis, and any
other criteria such as inspection, testing, quality, workmanship,
delivery, and suitability for a particular purpose, which are
helpful in determining acceptability.
Award to the lowest responsive and responsible bidder. Multiple
awards may be made when deemed by Georgetown's best interest.
sealed bidding shall not be required for acquisition of professional
and consultant services. Competitive negotiation will be used.