Financial Affairs  » Bursar & Check Distribution

Address, Office Hours, and Phone Numbers.

Contact Information.

BURSAR'S OFFICE

The University Bursar's Office functions as a central processing facility between the University community and the bank. The office accepts cash journals, processes cash disbursements, prepares automated general ledger accounting entries to Peoples Soft Financial System, prepares and deposits University funds. The Bursar's Office processes short-term loans for students, American Express Advances, cash travel advances, Stipends for Community Scholars Programs and miscellaneous items (refunds on Chemistry cards, etc.).

Monies that the Account Analyst receives are processed (verifies the cash journal, validates and initials it, then returns the office copy of the validated Official Receipt journal(s) to you. The Bursar's Office researches all deposits from the validation date on the Official Receipt. To ensure that the proper department is credited, the cost center number should be placed on all checks in the lower left corner of every check.

The departments are responsible for providing the fund/organization number(s) of their departments and the account code in which the transaction should be posted.

The Bursar's Office staff consists of two account analysts and the Bursar/Check Distribution Manager. The Bursar/Check Distribution Manager reports directly to the Assistant Vice President and Controller of Finance Affairs.

CHECK DISTRIBUTION

Check Distribution distributes Vendor Payables and Payroll Wage checks.

A department manager may authorize a maximum of three employees to act as his/her representative in the collection of payroll checks. Students may NOT be authorized a representatives in the collection of payroll checks. Department managers and/or representatives MUST present a valid picture ID in order to collect payroll checks.
Click the following link to access the Payroll Check Pickup Authorization Form.
All of the form fields, with the exception of the signature blocks, can be filled on line. Please print and fax the completed form to 202-687-9228.

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